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sharepoint security best practices

SharePoint Security Best Practices for Data Protection

31 May 2023

SharePoint Migration

As the digital landscape continues to evolve, organizations face increasing challenges in protecting their sensitive data and information. With the growing reliance on collaboration and document management systems, such as SharePoint, it becomes imperative to establish robust security measures to safeguard against potential threats. In this post, we will explore SharePoint security best practices and provide you with actionable tips to enhance the protection of your valuable data.

Why is SharePoint Security Important?

SharePoint is a widely used platform for document management, collaboration, and content sharing across organizations. It stores and manages critical business information, making it a prime target for malicious actors seeking unauthorized access or data breaches. By implementing effective security measures, you can minimize the risk of data leaks, ensure compliance with regulations, and protect your organization’s reputation.

Here are some key reasons why SharePoint security should be a top priority:

Data Protection: SharePoint stores sensitive data, including financial records, customer information, and intellectual property. Proper security measures are crucial to prevent unauthorized access, data loss, or tampering.

Regulatory Compliance: Many industries, such as healthcare and finance, have specific compliance requirements, such as HIPAA and GDPR. By implementing SharePoint security best practices, you can ensure compliance with these regulations and avoid costly penalties.

Business Continuity: Implementing SharePoint best practices is crucial to ensure business continuity and minimize the risk of security breaches. These practices safeguard operations, prevent downtime, and protect against productivity loss and financial consequences.

Now, let’s delve into some SharePoint security best practices

    1. Role-Based Access Control (RBAC)

Implementing RBAC ensures that users have appropriate access privileges based on their roles and responsibilities within the organization. Assign permissions to individuals or groups, limiting access to sensitive data only to those who require it. Regularly review and update access rights as employees change roles or leave the organization.

    1. Strong Authentication and Password Policies

Enforce strong password policies, requiring users to choose complex passwords and periodically change them. Enable multi-factor authentication (MFA) to add an extra layer of security by requiring users to provide additional verification factors, such as a code sent to their mobile device. This helps prevent unauthorized access even if passwords are compromised.

    1. Encryption and Secure Transmission

Enable encryption for data at rest and data in transit. Utilize SSL/TLS certificates to ensure secure communication between SharePoint servers and clients. Consider using disk-level encryption for added protection of sensitive data stored on servers.

    1. Regular Updates and Patch Management

Stay up to date with the latest security patches and updates for SharePoint. Regularly install patches released by Microsoft to address known vulnerabilities and enhance the overall security of your SharePoint environment. Establish a patch management process to ensure timely updates across all servers.

    1. Monitoring and Auditing

Implement robust monitoring and auditing mechanisms within the SharePoint site security to track user activities, detect unauthorized access attempts, and identify potential security breaches. Proactively monitor logs, event notifications, and user activities to promptly respond to security incidents.

    1. Data Backup and Disaster Recovery

Regularly backup SharePoint data to prevent data loss in the event of hardware failures, natural disasters, or cyber-attacks. Ensure backups are securely stored offsite or in a separate location. Test the restoration process periodically to validate the integrity of backups and ensure data can be recovered when needed.


By implementing these SharePoint security best practices, you can create a secure environment for your data and information. Remember, data security is an ongoing process that requires regular review and updates. Safeguarding your SharePoint environment helps protect your organization’s reputation, maintain customer trust, and ensure business continuity. For a comprehensive assessment of your SharePoint security or to learn more about securing your data and information, contact us for a consultation or download our free SharePoint Security Guide. Protect your valuable assets and maintain peace of mind with our expert guidance.

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