VaultShare
Team Credential Management, Without Shared Spreadsheets or Sticky Notes
VaultShare gives your team a structured way to create, store, and share credentials — with role-based access, controlled sharing, and a clear record of who has access to what.
Industry strip: IT Teams · Professional Services · Any team managing shared logins, service accounts, or client credentials
Projects
Clients
Microsoft Gold Partner
The Problem
Shared credentials usually end up in the worst possible places.
01
Passwords live in spreadsheets, chat threads, or sticky notes
02
No clear record of who has access to what, or why
03
Sharing a credential securely with a teammate is harder than it should be
New team members either get too much access or have to ask around for it
VaultShare replaces informal sharing with a structured, role-based system your team already trusts because it lives in your Microsoft environment.
How It Works
01
Create
Team members create credentials they own
02
Organize
Credentials are scoped to the team and role that should have access
03
Share
Share credentials with specific authorized users
04
Track
See exactly what’s been shared with you and what you’ve shared with others
05
Onboard
New users register into the system as needed, without starting from scratch
Industry Fit
01
IT Teams
Manage shared service account and infrastructure credentials with clear ownership
02
Professional Services
Share client-specific credentials within the right team, not the whole org
03
Any team with shared logins
Replace informal sharing methods with something auditable
Feature Showcase
Access scoped to your role
01
Three roles: Admin, Team Lead, Team Member – Admin has overall access — can create users, manage credentials, and share credentials with authorized users – Team Leads can view and create credentials for their team, and share within the team – Team Members can create credentials, view what they own, and share with authorized users
A real sharing system, not ad hoc
02
Dedicated Sharing Center with two clear views: – Shared With Me — credentials others have shared with you – Shared With Others — credentials you’ve shared out – Clear visibility into who has access to what
Onboarding built in
03
User registration functionality for people who don’t yet exist in the application – New team members get set up without manual admin overhead
05 A better way forward
Why VaultShare Over Spreadsheets or Personal Password Managers
| VaultShare | Spreadsheet/Chat | Personal Password Manager | |
|---|---|---|---|
Role-based team access | Yes | No | Limited/manual |
Dedicated sharing visibility (in/out) | Included | None | Varies |
Built for team ownership, not individual use | Yes | N/A | No — designed for individuals |
Lives in your Microsoft environment | Yes | N/A | Separate system |
Admin oversight of who has access | Included | None | Limited |
06 Powered by the Microsoft ecosystem
Built on Microsoft Power Platform
VaultShare is built on Microsoft Power Platform, integrating with your existing Microsoft 365 identity so credential access follows the same accounts and permissions your team already uses. Backed by Star Knowledge’s status as a Microsoft Gold Partner / Solutions Partner.
What Teams Are Saying
02 From request to resolution
Frequently Asked Questions
Who can see a credential I create?
Only people it’s specifically shared with, or those whose role grants access — Team Members see what they own, Team Leads see their team’s credentials, and Admins have overall access.
How do I know what’s been shared with me?
The Sharing Center’s “Shared With Me” view shows everything shared to you; “Shared With Others” shows what you’ve shared out.
Can new team members be added easily?
Yes — user registration is built in for people who don’t yet exist in the application.
Can a Team Lead see credentials outside their own team?
No — Team Leads’ visibility is scoped to their own team; broader access is reserved for Admins.
Does this replace our IT security policies?
No — VaultShare structures how your team creates and shares credentials day to day; it complements, not replaces, your organization’s broader security policy.
08 See the difference firsthand
Bring Structure to Team Credential Sharing — See VaultShare In Action
Tell us the task you have in mind. We’ll assess whether an agent suits it, at what autonomy level, and what the first step should be.
- No cost, no obligation
- Typically responds within 4 business hours
- Confidential — your data isn't shared
Typically responds within 8 business hours · Confidential