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Power Automate in Power BI

Reasons Why You Should Use Power Automate In Power BI

26 June 2023

how power bi can help businesses

Microsoft Power Automate is a powerful solution that enables seamless integration between multiple platforms and applications, automating various processes and operations. It offers a low-code or no-code approach, allowing users to quickly and easily create flows using pre-designed templates or starting from scratch. With its integration capabilities, Power Automate simplifies the exporting of Power BI dashboards and reports in different file formats such as PDF, PowerPoint, and Excel.

In an organization, Power BI reports are typically shared through the Power BI service, which operates in a cloud environment. To access the shared content, each user is required to have a service license.

By leveraging Power Automate, organizations can streamline the distribution of exported reports to both internal and external users on a predefined schedule and in a specific format. This article highlights the reasons why you should leverage Power Automate in Power BI to enhance your data-driven decision-making process.

7 Reasons to Leverage Power Automate in Power BI

  • Seamless Integration

Microsoft Power Automate seamlessly integrates with Power BI, enabling you to automate tasks and workflows without the need for complex coding or IT assistance. By connecting Power Automate with Power BI, you can trigger workflows based on events such as data refreshes, report creation, or data alerts. This integration allows you to automate repetitive tasks, saving time and effort, and ensuring data-driven processes are executed accurately and consistently.

  • Automated Data Refresh

One of the key benefits of using Power Automate in Power BI is the ability to automate data refreshes. With Power Automate, you can create scheduled workflows that refresh your data from various sources, such as databases, cloud services, or even spreadsheets. This automation ensures your reports and dashboards always display the most up-to-date information, eliminating the need for manual data updates and ensuring real-time insights.

  • Workflow Orchestration

Power Automate empowers you to orchestrate complex workflows involving Microsoft Power BI and other applications or services. For instance, you can automate the process of extracting data from different sources, transforming it, and loading it into Power BI for analysis. You can also automate the distribution of reports and dashboards to stakeholders via email or other communication channels. By automating these processes, you enhance efficiency, reduce errors, and streamline data-driven operations.

  • Conditional Alerts and Notifications

With Power Automate, you can set up conditional alerts and notifications based on specific conditions in your data. For example, you can configure an alert to notify you when sales exceed a certain threshold or when there is a sudden drop in website traffic. These automated notifications ensure that you are promptly informed of critical changes in your data, allowing you to take immediate action and make informed decisions.

  • Collaboration and Approval Workflows

Power Automate enables collaborative workflows and approval processes within Power BI. For instance, you can create a workflow that automatically notifies relevant team members when a report or dashboard requires review or approval. This streamlines collaboration, ensures accountability, and accelerates decision-making by eliminating manual coordination efforts.

  • Integration with External Systems

Power Automate provides extensive integration capabilities, allowing you to connect Power BI with external systems and services. For example, you can automate the process of exporting Power BI data to other business applications like CRM systems, project management tools, or marketing platforms. This integration enables you to leverage the power of Power BI insights across your organization and further enhance data-driven decision-making.

  • Custom Functionality with Power Automate Desktop

Power Automate Desktop, a component of Power Automate, allows you to create custom automation workflows using a desktop-based designer. With Power Automate Desktop, you can automate repetitive tasks in Power BI, such as data cleansing, data transformation, or report generation. This flexibility enables you to tailor your automation workflows according to your specific business requirements, further enhancing the efficiency and value of Power BI.


Power Automate seamlessly integrates with Power BI, providing a wide array of automation capabilities that enhance the data-driven decision-making process. From automating data refreshes and orchestrating complex workflows to setting up conditional alerts and integrating with external systems, Power Automate empowers organizations to streamline processes, save time, and make informed decisions based on real-time insights. By leveraging Power Automate in Power BI, you can unlock the full potential of your data and drive your business towards success in today’s data-driven era.

Get in touch with our team today and discover how we can assist you in harnessing the full potential of Power Automate in Power BI for your organization’s automation needs.

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