Understanding SharePoint Business Process Automation

28 SEPTEMBER 2022

In today’s business world, efficiency and productivity are key to staying ahead of the competition. SharePoint enables organizations of all sizes to collaborate more effectively and efficiently. Due to its document management capabilities, SharePoint also provides a solid foundation for implementing business process automation. It is the use of software to identify and document business processes, capture those processes as digital workflows, and implement those workflows using automated software tools. In this blog post, we’ll explain the benefits of SharePoint business process automation and how to use it to streamline business processes.

Benefits of SharePoint Business Process Automation

SharePoint automation benefits organizations to be more agile and responsive to change. Because workflows are automated, they can be executed in a fraction of the time it would take to do them manually. In an increasingly competitive business landscape, efficiency is a key factor in achieving success.

• Cost-effectiveness

SharePoint is an accessible platform even for small businesses, with license rates beginning at $5.00. Also, automation lowers your costs by saving employees’ time. Employees who were previously assigned to handle internal operations can now be re-tasked. It’s possible that you can avoid hiring more people.

• Reduced Human Errors

Businesses suffer substantial costs due to human mistakes in a variety of areas, including delayed payments, data-entry management, and many more. Workflow automation provides real-time visibility into all processes and data, reducing the need for your staff to make excuses.

• Increased Visibility

Automation upholds governance and industry best practices and offers analytics capabilities that provide insights into who is working on what, which tasks are taking longer, and anything else you need to make wise decisions.

• Enhanced satisfaction of both customers and employees

Nobody appreciates tedious, repetitive activities, so employees who are reassigned to more stimulating work are happy. It also decreases friction. Improved accuracy guarantees a better product or service for the consumer. In today’s environment, you can’t afford to automate as many regular operations as possible so that your staff may put their training and abilities to use instead of sitting around performing repetitive data entry.

Besides the benefits listed above, SharePoint business process automation can help organizations to achieve better customer satisfaction, reduce costs, increase revenue, and improve compliance with regulations. When an organization uses to streamline its internal processes, both customers and employees benefit. Customers will have an easier time accessing the products and services that the organization offers, and employees will have an easier time providing those products and services.

Why Use SharePoint for Business Process Automation?

SharePoint offers several features that make it an ideal platform for implementing business process automation. For example, it has powerful business intelligence capabilities, which can be leveraged to gain insights into business processes. This includes identifying the value-added activities in processes and measuring performance. Using these insights, you can design, develop, and automate processes.

Furthermore, It is a document management system, so it can be used to store all of the information related to a particular business process. This includes process documents, workflow definitions, and data. The digital assets in SharePoint are readily accessible, so users can easily collaborate on all aspects of a process.

How to use Power Automate and Power Apps to Automate processes and workflows

There are two products in the Microsoft Power Suite that you can use to automate processes and workflows in SharePoint. Use Power Apps to create automation solutions. Power Apps is a cloud-based application development platform that can be used in collaboration with SharePoint. Power Apps lets you build apps for mobile devices and the web. You can create automation solutions that can be easily deployed in your organization. In fact, these solutions can be customized to meet the needs of specific departments in your organization. PowerApps are a great option for organizations of all sizes since it’s easy to use and doesn’t require any programming knowledge. The toolkit provides several templates that you can use to build apps for your SharePoint team sites.

Power Automate can connect analytics to your flow data and access all of your data inside the Microsoft ecosystem, allowing you to rapidly identify any problems with your process and make any necessary changes.

Read More: Business Process Automation & Power Automate

Conclusion

SharePoint is well-suited for business process automation, particularly for firms that already have a Microsoft 365 subscription. You may use this to design automated processes, follow their phases using alerts and notifications, and make use of the task management capability.

Star Knowledge provides Microsoft SharePoint consulting service to assist you with project setup and managed services to help you move ahead and provide support for all of your requirements. For assistance setting up, learning to automate business processes using SharePoint, or for anything else involving Microsoft products, get in contact with us.