How to Export and Import Excel to SharePoint list?

Posted at 12:01h in Blog, SharePoint by Star Knowledge 0 Comments

In the realm of efficient data management, the seamless integration between Microsoft Excel and SharePoint Lists has become paramount for organizations seeking to optimize their workflows. This article provides a step-by-step guide on how to import and export Excel to SharePoint Lists, offering valuable insights for decision-makers aiming to enhance their data-driven processes.

Option 1: Creating a New SharePoint List

When you need to establish a completely new SharePoint list and already have an Excel sheet with the desired master data format, follow these straightforward steps:

Open your Excel sheet and select the data you wish to copy. Click on the “Format as Table” option.
While the data table is selected, navigate to the ribbon, choose the “Export” option, and select “Export Excel table to SharePoint List.”

3. A pop-up will appear. Specify the URL of the target site, provide your list name, and click on “Next.”

4. All columns will be displayed with corresponding recognized column types (Currency, Date, etc.). Click “Finish.”

5. Receive a success message/pop-up, indicating that your list has been published to the provided SharePoint site.

6. Your published list will now be accessible in the SharePoint.

How to Export and Import Excel to SharePoint List: A Step-by-Step Guide

Discover how to quickly and easily export and import Excel data into SharePoint lists with our simple, comprehensive guide. Save time and streamline your workflow.

Option 2: Adding Data to an Existing SharePoint List

If you already have a SharePoint list and wish to append more data or move files below the existing list, follow these steps:

Open the link where you want to add your updated data in the SharePoint list and click on the “edit” button and add new items.
Highlight all the values in Excel that you want to copy into your SharePoint list.
Paste the data onto the selected row in your SharePoint list.

By following these steps, you can efficiently create a new SharePoint list or update an existing one, depending on your specific requirements.

These steps provide a general guideline for importing Excel data into a SharePoint List. Depending on the version of SharePoint you’re using, the steps might vary slightly. You can refer to the SharePoint documentation or user interface for more specific details tailored to your SharePoint version.

At Star Knowledge, our team comprises experienced SharePoint consultants ready to assist you with a range of SharePoint-related challenges and more. Whether you need solutions for SharePoint issues or have other inquiries, connect with us to harness the full benefits of SharePoint tailored to your specific use case.

FAQs

1. How do I import Excel data into a SharePoint list?

To import Excel data into a SharePoint list, first format your data as a table in Excel. Once formatted, go to Export → Export Excel table to SharePoint List, enter your SharePoint site URL, name your list, and confirm the recognized column types. After clicking Finish, SharePoint will publish a new list containing your Excel data. Depending on your SharePoint version, the interface may differ slightly.

2. Can I add Excel data to an existing SharePoint list?

Yes. To append Excel data to an existing SharePoint list, open your SharePoint list, click Edit, and copy the data from Excel. Then paste the values directly into the list rows. SharePoint automatically maps columns if the data structure matches. This is ideal for updating lists, adding new entries, or continuing large datasets.

3. Why is my Excel file not importing into SharePoint?

Your Excel file may fail to import for several reasons, including:

The table is not properly formatted as an Excel Table.
Column names include special characters unsupported by SharePoint.
File includes unsupported data types or merged cells.
SharePoint permissions restrict list creation or editing.
Using an older version of SharePoint that requires a specific import method.

Ensure your data is formatted cleanly and check permissions before attempting the import again.