Migrate File Server to SharePoint

22 APR 2020

The Client

The client is a non-profit located in the USA providing education and technical support for the design, engineering, and construction of wood buildings across the United States.

The Need

The client had all their data, documents, and files stored in the local file server, as they wanted to get on-board a modern cloud collaboration platform and thus decided to migrate the file server to SharePoint. The client needed a solution that was highly secure, had the ability to manage permissions and access controls, and in the age of cloud computing, using SharePoint Online as a file server seemed to be the right decision.

As Microsoft SharePoint Online is known to be an effective replacement to on-premises file servers, the client wanted to move selected files in the server with required permission levels and user access keeping the SharePoint threshold limit in mind.

The Challenge

The client’s local file server contained business-critical data that required to be migrated to the Office 365 cloud, the server also contained some legacy documents and dead data which the client preferred to leave on-premises. They were looking for a Microsoft partner who could help them in migrating file server to SharePoint Online.

The client approached Star Knowledge for a tailored SharePoint migration service where they wanted only necessary files and folders to be moved to SharePoint with required permission levels and user access. The client was also looking for a seamless user experience, ease of navigation, and custom document management.

With this unique requirement, our SharePoint migration consultants had to decide upon the right SharePoint file server migration tools and their configuration without which a safe and successful migration was not achievable.

The Solution

The migration required the use of third-party tools for smooth and on-time project completion. With profound experience in SharePoint migration services, the consultants at Star Knowledge planned and performed the migration as below:

• Picked the right file share migration tool – ShareGate and Tree Size
• Analyzed the file server using tree size and ShareGate
• Prepared the report of file
• Migrated the required folders with basic permission setup on SharePoint Online

Benefits obtained

• SharePoint can now be used for dynamic documents
• Improved and efficient collaboration
• Highly organized data
• Access to all the files on SharePoint online with teams, SharePoint site, outlook, and all office 365 component attached

Technology

• Microsoft SharePoint Online
• ShareGate
• Tree Size

Have a similar migration requirement? Or is the case not like yours?

Star Knowledge renders comprehensive support to businesses from a wide range of industries such as Healthcare, Software, Manufacturing, Construction, Real estate, etc. Our accomplished consultants and developers have been delivering tailored SharePoint consulting services and migration services for over a decade.

Contact our team today to discuss your business need.