Microsoft 365 to Google Workspace Migration

Client Goal 
Following an acquisition, the client needed to migrate their entire Microsoft 365 environment to Google Workspace, aligning with the parent company’s collaboration and productivity ecosystem. The objective was to preserve all data, maintain business continuity, and ensure a smooth transition for end users. 

Challenges Faced 

• Migrating multiple Microsoft 365 workloads including Exchange, SharePoint, Teams, OneDrive, Planner, and To-Do List. 

• Ensuring proper mapping of collaboration tools to Google Workspace equivalents (e.g., SharePoint/Teams to Shared Drives). 

• Transitioning Planner-heavy workflows into an alternative platform compatible with the parent company (Trello). 

• Managing domain configuration, user access, and data integrity for approximately 100 users. 

• Ensuring post-migration adoption and training for a seamless user experience.

   

Our Approach / Contribution 
Star Knowledge conducted a thorough evaluation of all Microsoft 365 data objects, identifying dependencies, volumes, and potential migration challenges. A structured migration plan was created using BitTitan to ensure minimal disruption. Exchange mailboxes, SharePoint sites, Teams content, and OneDrive data were migrated to Google Workspace Shared Drives and Gmail accounts. Planner data was mapped and migrated to Trello to match the parent company’s workflow requirements. Post-migration, comprehensive adoption training and support were provided to assist users in transitioning from Microsoft 365 to Google Workspace efficiently. 

Solutions Delivered 

• Migration planning and readiness assessment for Microsoft 365 workloads. 

• Migration of Exchange mailboxes to Gmail. 

• SharePoint and Teams data migrated to Google Shared Drives. 

• OneDrive content migrated to Google Drive. 

• Planner data migrated to Trello for continuity in project management workflows. 

• Domain configuration and user account setup in Google Workspace. 

• Post-migration training and adoption support for all users.

   

  Business Outcomes / Results 

   

• Seamless Data Migration: All Microsoft 365 workloads successfully migrated to Google Workspace and Trello. 

• Business Continuity: Zero disruption to daily operations during and after migration. 

• Enhanced Collaboration: Users adopted Google Workspace tools efficiently with proper training. 

• Workflow Preservation: Planner-heavy workflows transitioned to Trello without losing task data or project context. 

• Simplified Management: Centralized Google Workspace environment aligned with parent company standards.
   

Conclusion / Impact 
The migration enabled the client to fully integrate into the parent company’s Google Workspace ecosystem, ensuring continuity, preserving workflows, and improving collaboration. The solution established a secure, organized, and future-ready platform for all employees.