TimeCapture
Timesheet Tracking That Feeds Real Project Insight
TimeCapture makes time entry simple for your team and gives Project Managers and Admins live Power BI visibility into project hours, budgets, and utilization — without spreadsheets or manual reconciliation.
Industry strip: Professional Services · IT & Technology Consulting · Any project-billing organization tracking hours against budgets
Projects
Clients
Microsoft Gold Partner
The Problem
Timesheets are easy to collect and hard to turn into anything useful.
01
Time entries sit in disconnected systems, disconnected from project budgets
02
Approval routing is manual, and PMs chase submissions instead of reviewing them
03
Setting up new clients, projects, and cost codes takes repetitive manual entry
Nobody has a clear, current picture of which projects are burning through hours fastest
TimeCapture ties entry, approval, and reporting together so time data actually informs project decisions.
How It Works
01
Log
Users enter time via Individual/Single entry or Weekly entry
02
Submit
Submitted timesheets automatically trigger an email to the relevant Project Manager
03
Approve
Approval routes automatically based on the PM assigned to the project
04
Configure
Admin manages master data — Clients, Projects, Consultants, Project Assignments, Cost Codes — individually or via bulk Excel import
05
Report
PMs and Admins access project reporting through Power BI: estimated vs. consumed vs. remaining hours, and employee-level consumption
Industry Fit
01
Professional Services / Consulting
Track billable hours against client budgets with clear PM approval routing
02
IT & Technology firms
Monitor project utilization across multiple concurrent engagements
03
Any project-based organization
Bring master data setup, approvals, and reporting into one connected system
Feature Showcase
Flexible time entry
01
Individual/Single time entry for quick logging – Weekly time entry for batch submission – Submitted timesheets automatically notify the relevant Project Manager
Approval that routes itself
02
Approval is routed based on the Project Manager assigned to each project – No manual reassignment or chasing required
Master data without the manual setup
03
Admin manages Clients, Projects, Consultants, Project Assignments, and Cost Codes – Create master data individually through forms, or bulk import using Excel templates
Reporting that actually informs decisions
04
Project Managers and Admin access project reporting through Power BI – Project-level monitoring: estimated hours, consumed hours, remaining/utilized hours – Employee-level consumption, including who’s consumed the most project hours – KPI cards for quick visibility into key project metrics
Why TimeCapture Over Spreadsheets or Basic Time Trackers
| TimeCapture | Spreadsheet | Basic Time Tracker | |
|---|---|---|---|
Approval auto-routed to assigned PM | Yes | No — manual | Sometimes |
Power BI project reporting built in | Included | N/A | Rarely |
Bulk Excel setup for clients/projects | Included | N/A | Varies |
Employee-level utilization visibility | Included | Manual | Manual |
Budget/hours monitoring per project | Included | Manual reconciliation | Basic at best |
Built on Microsoft Power Platform
TimeCapture is built on Microsoft Power Platform with native Power BI reporting, keeping time data, approvals, and project insight inside the Microsoft ecosystem your organization already runs on. Backed by Star Knowledge’s status as a Microsoft Gold Partner / Solutions Partner.
What Teams Are Saying
07 What you may be wondering
Frequently Asked Questions
How do employees log time?
Either through Individual/Single time entry for one-off logging, or Weekly time entry for batch submission.
Who approves submitted timesheets?
Approval routes automatically to the Project Manager assigned to that project — no manual assignment needed.
How do we set up new clients and projects?
Admins can create master data individually through forms, or import in bulk using Excel templates — covering Clients, Projects, Consultants, Project Assignments, and Cost Codes.
What kind of reporting is available?
Project Managers and Admins get Power BI reporting covering estimated vs. consumed vs. remaining hours, employee-level consumption, and KPI cards for quick visibility.
Can we see which employees are consuming the most project hours?
Yes — employee-level consumption reporting identifies who’s using the most hours on a given project.
08 Put your data to work
Turn Timesheets Into Project Insight — See TimeCapture In Action
Tell us the task you have in mind. We’ll assess whether an agent suits it, at what autonomy level, and what the first step should be.
- No cost, no obligation
- Typically responds within 4 business hours
- Confidential — your data isn't shared
Typically responds within 8 business hours · Confidential